Creditors Transaction - Auto Pay - File

You are here: 3. Creditors Ledger > 3.4. CREDITOR TRANSACTIONS Menu: Transaction Processing > 3.4.7. Creditor Transactions - Automatic Payments > 3.4.7.2. Managing Completed Automatic Payment Batches > Creditors Transaction - Auto Pay - File - Create Bank File

Creditors Transaction - Auto Pay - File - Create Bank File

Use this procedure to create a bank file of EFT payments that you can import to your banking software (select FILE | IMPORT from your banking software).

This procedure creates an ABA file with the file name XXX.ABA where XXX is the Bank Code entered on the MCL Bank Details screen. The file is created in the folder defined in the Bank File Path field on the same screen.

Reference

For more details on the MCL Bank Details screen, see "Edit - Applications - MCL - Bank Detail".
For information on configuring Micronet to create New Zealand bank files (rather than Australian ones), see "Configuring Micronet to Produce NZ Bank Files".

Technical Tip

You can only create a bank file if the Payment Type field on the Add New Batch screen was set to Electronic Transfer when the batch was created – see "Creating a New Creditor Batch".

To create the EFT banking file:

Display the Creditors Transaction - Auto Pay screen.

Refer to "Creating a New Creditor Batch" or "Recalling a Creditor Batch".

Select the automatic payments batch you want to create a bank file for.

You can also select and create EFT bank files for other batch types from this screen.

Select FILE | CREATE BANK FILE.

Micronet displays the Bank File Creation screen.

Complete the following fields:

Field

Value

Create Bank File?

Select Yes to create the ABA file to the nominated data path.

Enter Processing Date

Enter the bank processing date for the payment(s) to be released to the bank.

Enter Path

Enter the directory where you want the bank file saved. If this directory does not already exist on the computer, Micronet will create it automatically.

Micronet saves the bank file into this directory with a *.aba file extension. If there is already a bank file in this directory, Micronet overwrites it.

Create Balancing Item

Select the format required by your banking software. Options are:

Yes – your banking software requires an extra line in the bank file with the total of all the transactions in the batch.
No – your banking software does not require this extra line. Micronet simply lists each transaction individually in the bank file.

This shows an example file with a balancing item:

Debit	032-526	587458965	$50.00
Debit	258-985	856981475	$25.00
Credit	032-586	856974128	$75.00

This shows an example file without a balancing item:

Debit	032-526	587458965	$50.00
Debit	258-985	856981475	$25.00

Select the Accept button.

Micronet creates the bank file in the specified directory and redisplays the Creditors Transaction screen. The batch remains open for additions and printing.